The Arbors at Dogwood Creek

Summary of
Management Duties for a Homeowner Association

  1. Maintain all records of the Association as required by the By-Laws and by the Board of Directors.

  2. Prepare a recommended working budget on an annual basis and review as may be necessary from time to time.

  3. Prepare a monthly operating statement and financial reports for submission to the Board of Directors.

  4. Prepare annual coupons and collect monthly dues and any special assessments including enforcement of such collections as may be needed.

  5. Maintain separate Association bank accounts and make disbursements there from as authorized by the budget and the Board.

  6. Arrange for maintenance of all common areas including collecting competitive bids for contractors and presenting same for Board review.

  7. Supervise contractors to insure quality and timely delivery of work ordered and monitor payment of same.

  8. Make purchases of equipment, tools materials and supplies if needed to maintain the property and authorized by the Board.

  9. Hire, supervise and pay all employees or contractors for the Association. Cooperate with all homeowners on investigating any damage claims, accidents, and issues with neighbors or tenants. Assist owners in resolving common property matters as they pertain to the Association's By-Laws, Rules and Regulations.

  10. Attend regular meetings of the Board of Directors and one annual meeting of the Association. Attend other meetings as agreed.

  11. Analyze insurance needs, make recommendations, obtain quotes as needed and process claims should they occur.

  12. Act as a liaison for the Board with the City of Austin or Municipal authorities as may be necessary for the benefit of the Association. Assist in the year-end audit and preparation of annual the Tax Return.

  13. Mail all correspondence including monthly statements to the Board and copies of Board activity to the Association on a regular basis as directed. Maintain a 24-hour/seven day emergency service for any after hour needs of the individual homeowners.

  14. Make on-site property inspections or property drives on a regular basis or as agreed in the management contract.

  15. Send warnings and fines as necessary or directed to enforce Deed Restrictions/Rules and Regulations/By-Laws.

  16. Collect dues, assessments and fines on behalf of the association in an aggressive and dutiful manner.

  17. Represent the Association in court for legal actions.

  18. Other duties as needed by the Association and directed by the Board.