The Arbors at Dogwood Creek

AIA Board-approved Policies

Policy on violation Fines
Effective December 2002

  1. Any violation of the deed restrictions may result in a warning and a fine, or series of fines if the violation continues.

  2. Owners will have 14 days from the postmark of the notice to correct a violation, substantially comply or establish an agreed plan with Pioneer mgmt, before a fine is incurred.

  3. Fines will be assessed initially at $50.00 for each violation.

  4. Fines will continue to be assessed every 14 days in incremental amounts of $50.00 until corrective action has been taken to the satisfaction of the board and management. (i.e. 1st fine-$50.00, 2nd fine-$100.00, 3rd fine-$150.00) These fines are cumulative in nature.

  5. Three warnings for the same violation in a six month period will constitute a fine of $50.00.

  6. Owners will be sued in small claims court for unpaid fines after 60 days, if said fines have gone unpaid or a satisfactory arrangement for compliance and/or payment has not been reached with the board and management.

  7. Warnings and fines can be triggered by one of the following:

  • Reported to management by an owner and confirmed by a member of the board.

  • Observed independently by the management company and confirmed by a member of the board.

  • Reported by a member of the board and confirmed by another member of the board.
    (Pioneer Property Management will be solely responsible for issuing warning, fines and collecting fines.)

  1. The Board of Directors will interpret the covenants and is responsible for determining the meaning of words and definitions as they apply to the community and to the enforcement of the restrictions.

  2. All warnings and fines may be appealed by filing a written request to the board within 30 days of the notice, to be heard at a special meeting.

  3. Effective May 2003, the policy is amended to add a "Friendly Reminder" letter to the system of warnings and fines. This letter shall be sent out first, before a warning is sent to allow owners time to address concerns with a more neighborly approach.

Policy on conflict of interest
Approved December 10, 2003

Neither a member of the board of directors, a committee chair, nor a committee member may both serve in their respective elected or appointed capacity for the association and receive compensation of any kind, for any services rendered to the association.
This policy has been enacted to ensure the highest levels of ethical standards are maintained by those who volunteer for their respective positions while serving the Arbors at Dogwood Creek community.

Policy on Unlicensed Motor Vehicles
Approved April 10, 2003

Unlicensed motorized vehicles such as all-terrain vehicles, motorbikes, go-carts motorcycles, with the exception of those clearly used for maintenance purposes or those powered by electric motors only, are prohibited from being operated in the Arbors on association roads, in right-of-ways and on easements as a matter of policy.  Further, no use of such vehicles whether licensed or unlicensed are permitted on any lot within the community to prevent this activity from becoming a nuisance to neighbors or residents in the Arbors.

Nuisance activity is defined in section 18 of the CC&R's of the Arbors Association. In addition, unlicensed drivers are prohibited from driving licensed or unlicensed motorized vehicles on Arbors roads, right-of-ways and easements.

Policy on Dirt Racing Tracks
Approved April 10, 2003

No dirt racing tracks are permitted on any lots in accordance with the CC&R's, which state, "all lots in the subdivision shall be used for single family residential purposes".

Policy on Clear Burning
Approved April 10, 2003

No clear burning on a lot or lots is permitted at any time in the community. Other rules pertaining to burning apply to all lots and owners should check with the local Fire Department or Bastrop County officials for details.

"Clear Burning" is defined as the wholesale burning of groundcover on a lot, and/or trees and brush, including any debris that has resulted from clearing a lot in preparation for the construction of a new home, or improvement to an existing home.

Policy on Electric Meter Placement
April 10, 2003

All electric meters must be attached to the house or an out building once construction has been completed. No meters are to be placed at the front of a property or "free standing" on the lot after construction of the home.

Policy on Construction Start Date
Approved April 10, 2003

In cases where an owner requests a building permit to construct anything to comply with or alleviate a warning (deed restriction violation) or fine, such construction must begin within 30 days of the issuance of the permit and completed within 6 months of the permit date.

Policy on Real Estate Signs
Approved April 10, 2003

  1. Sign will be no more than 2' x 3' or six square feet.! Only a single sign may be placed on personal property.

  2. The sign must be set back a minimum of 16' from the edge of the pavement.

  3. Any flyer holder must be placed with the sign. No other sign's may be placed on common property including the entrance to the Arbors.

  4. No directional sign's to the advertised property will be allowed on Arbors common grounds.

Visibility of above ground utility storage tanks
Approved December 8, 2004

Storage tanks including but not limited to water and propane tanks, and water well equipment/housing must not be in view. In the event a utility unit, such as a storage tank or water well equipment/housing, is located in a front yard of any Arbors home or in any other manner visible from the street or streets, the utility unit must be concealed from view by use of a fence, trellis, or appropriately sized evergreen planting material.

The selected concealment method must allow for utility unit service, while reducing or blocking the view of the unit.

Completion of the owner selected and installed concealment method must be completed within the home completion time frames set forth in the CC&Rs. Utility units installed prior to this policy have 90 days from the effective date of this policy to select and install a designated concealment method. The standard violation letter and fee schedule apply for non-compliance.

Please click HERE for more information on this policy.

Large Animal policy
Approved January 12, 2005

Permanent residence of large hoofed animals on lots designated to allow large animals is limited to one (1) animal per acre. Permanent residence of large hoofed animals is defined as 4 consecutive days or 8 days (consecutive or non consecutive) each calendar month. Deed restrictions list FFA allowed animal projects within the Arbors.   Please click HERE for more information on this policy.

Policy on Arbors Right-Of-Way (ROW) Usage and Limits
Approved March 14, 2007

Policy: For the protection of the road Right-of-Way, driving on or across the Right-of-Way is not allowed.
Lot access is thru the installed driveway only.
Parking on the Right-of-Way is limited to the first 2 feet of the Right-of-Way at the roads edge.

Limited access to lots for construction or other projects that require lot access without an installed driveway may be allowed at the discretion of the Board upon written request from the lot owner and inspection of the Right-of-Way by the designed Board representative.

The Board may designate a member of the Board, the Architectural Control Committee or the Maintenance Committee to inspect the Right-of-Way as part of the request consideration.

The Board may require:

  • preventative measures for Right-of-Way use and protection;

  • written agreements for preventive measure usage and/or repairs expected;

  • limited time frames for Right-of-Way access.

  • The Board may deny a request if the requested action is determined to cause severe damage to the Right-of-Way and/or endangerment to the existing road base.

Damage to the Right-of-Way along any lot must be repaired as soon as possible, regardless of the cause of the damage. Owners that do not have the ability to repair severe damage should contact a Board representative to discuss the issue and determine an appropriate course of action.

Owners are responsible for the actions of their guests, contractors, builders or other situations that creates damage to the Right-of-Way attached to their lot. Fines may be assessed according to the established fine schedule for unrepaired damage or unapproved lot access thru the Right-of-Way.

Click HERE for more information on this policy.

Pool Fence Policy
Approved May 14, 2008

Preamble: It is generally accepted that communities, whether city, county or neighborhoods such as the Arbors, maintain rules regarding fencing pool for the safety of children in the area. In fact many insurance companies require such a fence before underwriting a homeowners policy on property containing a pool.

A proposal was submitted to the board by the ACC that the Arbors adopt a policy which requires a permanent fence surrounding all swimming pools located within the Arbors.

The proposed policy was discussed at the General meetings in April and May, then posted on the Arbors web site. The community was requested to submit comments regarding the proposed policy.
The policy was approved after discussion at the April and May General meetings.

Policy Summary of Fence Requirements for Outdoor Residential Swimming Pools:

  1. During construction, all swimming pools must be surrounded by a temporary fence, approved by the ACC as a part of the construction process.

  2. A permanent fence must be constructed of materials that comply with the CC&Rs and be approved by the ACC prior to the swimming pool containing water.

  3. The permanent fence must completely surround the swimming pool and must obstruct access to the swimming pool from all sides, excluding the house side of the pool. The swimming pool may be contained in the fenced backyard of a home.

  4. The permanent fence must be at least 4 feet (48 inches) high.

  5. A building wall, such a home or out building may form part of the required fence.

  6. Permanent fences should be located so as to prohibit permanent structures, equipment or similar objects from being used to climb the fences.

  7. Failure to comply with approved AIA policy will result in fines following the established fine structure.

  8. Owners of swimming pools located in the Arbors that are not fenced and the pool was constructed before the approval of this policy must submit a permanent fence plan to the ACC within 60 days of policy approval and have the fence constructed within 90 days of policy approval.

Solar Arrays Policy
Approved Jul 13, 2011

As solar panels and solar arrays increase in popularity, the Board has developed this policy to provide guidance to residents of the Arbors regarding the acceptability of solar panels and arrays to be used for any purpose including but not limited to pool heating, water heating or full home electricity.
  1. Utilizing the same time lines, requirements and processes in place for external and internal home improvement construction projects under the control of the ACC as provided for in the CC&Rs and established Board policies, residents are required to submit a detailed plan in accordance with current ACC requirements.

  2. The submission includes but is not limited to the name and contact information of the contractor(s) installing a panel or array system and a rendering of all views of the home that will contain panels or arrays that will be visible from any Arbors street.

  3. Each complete request is considered on its own merits. Considerations include but are not limited to design and visibility.

  4. During the review process a site visit may be completed to assist with visibility determination. As deemed appropriate with other items detailed in the CC&Rs, the Board prefers that panels or arrays be as unobtrusive as possible regarding the view from streets in the Arbors.

  5. Each request is reviewed, decisioned and documented by the ACC and the Board. The Board retains final decision. Decisions are communicated to the submitting resident timely, as outlined in the CC&Rs.

For more information on the Solar Array policy, click HERE.